The Clipboard Health platform has moved from paper timesheets to a completely digital timekeeping process. This audit compliant process lets you ensure that your healthcare providers are paid accurately and instantly after the shift. In the state of California, the digital timekeeping process consists of the CDPH-530 form. This article is here to address any concerns you may have.
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Digital CDPH-530 will now be utilized by all facilities* in every California MSA!
*Does not include dental offices or hotels.
Clipboard Health may change or adjust available markets at any time.
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Please review this video for a demonstration of Clipboard Health’s digital CDPH-530 process.
If you would like to see a complete digital process from the professional's perspective, here is a video of the professional demo.
I am getting audited. How do I view past CDPH forms?
- Go to "Billing" > "Invoice History"
- Find the relevant invoice
- For that invoice, click on the "Timesheet" link in the "Documents" column. This will open up a timesheet summary of the invoiced shifts in a new tab.
- Click on the "View" button for a given shift in the rightmost "Photo" column. This should display CDPH-530 form for that shift.
- You can download the CDPH-530 form if you want as well!
How and when will we receive professional CDPH forms?
The following day, at 9:00 AM, users with the Admin or Shift Management role will receive an email including every CDPH-530 form completed the day prior. Please understand that if a professional does not use the Clipboard app to clock in or out, then we will not have their digital CDPH-530 form in our records, and it will not be included in the email. In those cases, the professional should instead fill out a timekeeping form on paper for your records.
What if I need to see a professional's form before the form is sent via email?
You can view every completed CDPH-530 form in the facility web portal on the shift card, under the "view timesheet" option.
What if my facility is being audited and we are asked for the CHPH-530 forms?
If an auditor is requesting timesheets for a specific date range, you can view all past CDPH-530 forms in the daily emails or in the Invoice tab.
The Staffing Audits Section of the California Department of Public Health, Licensing & Certification Division, Center for Healthcare Quality, Healthcare Workforce Branch confirmed in writing that it could accept electronic signatures provided that they are finger drawn original signatures in the app, capturing the date and time of the shift worked with a date stamp along with the signature.
What if our facility would like professionals to complete the CDPH-530 form on paper?
If your facility would like to continue using paper CDPH-530 forms, you may disable the digital CDPH-530 forms and instead ask professionals to continue uploading photos of the timesheets you require.
If you would like to disable the digital CDPH-530 forms and move back to paper, you can reach out to us via our Support Request Forms.